LAPTOP CALL FOR PROPOSALS ROUND 2: FOR EDUCATIONAL INSTITUTIONS

CALL FOR PROPOSALS FOR ROUND 2 FOR EDUCATIONAL INSTITUTIONS

7000 HP laptops to be allocated through a tender 

CALL FOR APPLICATIONS ROUND 2. FOR EDUCATIONAL INSTUTITIONS

To distribute 7000 HP laptops through a call for applications - English below

TENDER TENDER 2nd round for educational institutions

for the replacement of 7000 HP laptops through a tender - lower ukraine

  Background information: 

HP Inc. is donating 7,000 laptops to children fleeing war aggression and their families, as well as to organisations and educational institutions supporting them. The devices are being donated by the Business Coalition for Education, of which HP Inc. is a member, through the International Step By Step Association.The donation will be distributed in Hungary by Partners Hungary Foundation. 

In the first round, we are launching a call for applications for NGOs, organisations and their clients that help refugees. tender opportunities. In our second round, we are now looking to provide opportunities for educational institutions.

Partners Hungary considers it of utmost importance to mitigate the consequences of the humanitarian disaster caused by the war in Ukraine on 24 February 2022, especially to support the access to education and integration of families, children, adult education students or, in justified cases, persons who cannot be classified in any of these categories, who are fleeing to Hungary or are forced to flee within the borders of Ukraine. 

Based on the donor's intentions, the laptops will be distributed mainly to refugee organisations, formal and informal groups, organisations and institutions with educational and public education functions, as well as to teachers, refugee children and families. 

There are two types of call for proposals: 

1. The call for applications for NGOs, organisations and their clients supporting refugees (civil laptop application form), and 
2. The call for applications for educational institutions, organisations, associations, professionals and their pupils and students providing educational services - this call (educational laptop application form)  

Key principles of our programme: 

• Speed: Our aim is to get the laptops to the beneficiaries as soon as possible, so that they can become useful tools for effective learning, leisure and information as soon as the school year starts. 

• Reliability: We are determined to make sure that laptops are available to children, families, teachers and the organisations and educational institutions that support them, and to filter out potential misuse as much as possible. 
• Cooperation: We believe it is very important for volunteers, professionals and organisations working to support refugees to work together, because we believe that by sharing information, complementing each other's competences, thinking and acting together, and showing solidarity, we can only reflect on the ever-changing needs. 
• Sustainability: Our aim is to ensure that the tools are at the service of the beneficiaries in the longer term and at the capacity of the tools, and where possible, especially in the case of educational institutions, for the benefit of the whole community of teachers and pupils. 
• Tracking, impact measurement: We would like to assess the impact that access to a laptop has had on the lives of beneficiaries; we will monitor this using the Most Significant Change methodology. 
• Transparency: We would like to distribute laptops in a transparent way, while respecting the rules on the processing of personal data. On our website, you will be able to follow the list of winning organisations, the number of laptops still available and information about the applications. 

This call for proposals aims to: 

To support educational institutions providing education, training, language teaching, tutoring, mental and psychological support, support for sports and leisure activities, accommodation and family support (education, accommodation, social, integration services, support for vulnerable groups, mental health support, etc.) for students who are refugees from Ukraine with laptop equipment, and to provide computer support for the services, thus strengthening professional work.It also aims to improve the quality of life of students in close contact with educational institutions, improve their access to educational services, support their access to Ukrainian online education, improve their labour market situation, help them spend their free time in a useful way, manage their official affairs and support their contact with their families and communities. 

If the needs exceed the possibilities, preference will be given to those living in Hungary and those who can help them. 

Who can apply? 

The competition is open. You can apply in this call for proposals: 

• educational and training institutions and higher education,  
• non-profit and for-profit companies, 
• informal groups and organisations, self-help groups, etc. 

which provide education, accommodation, mental health support and support for sports and leisure activities for students fleeing war. 

Applicants can apply for laptops for the following beneficiaries:  

• For personal use by primary school pupils, vocational or secondary school students, university students or adult education students who have fled the war,  
• For teachers, vocational trainers, language trainers, support professionals and volunteers working intensively with refugees under contract with the Institute, for their personal use to support their activities,  

• For independent teachers, trainers, language teachers and mental health professionals working intensively with refugees in the institution, 
• For the personal use of additional contractually related persons where justified, and  
• Other educational purposes where justified. 

They cannot apply for, among others: 

• Political parties, party foundations, 
• State, government, budget bodies and their institutions, 
• Local governments. 

Subject of the application: 

The new HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convert laptops donated by HP Inc. are equipped with English and Ukrainian keyboards and are perfect for general user purposes. The laptops are equipped with Core i3-i7 processors, 8-16GB RAM and 256-1TB backups. The type of laptops to be allocated will be determined according to the purpose of use, depending on the demand received. 

Rules on the number of laptops that can be used:  

• Staff members with a registered employment or other contractual relationship with the applicant organisation who also work with refugees and volunteers of the institution:  

• Up to 1 laptop for teachers, trainers and support professionals working with refugee students. 

• Up to 3 laptops per institution for volunteers working with refugee students, if the use of a laptop is essential for their work. 

• Up to 10 additional laptops can be requested for other service functions.  

In all cases, the use of a laptop must be indispensable for the above activities and must be justified when filling in the application form.  

Submission of the application: 

Applications must be submitted electronically using the application form available at the following link:  

• Application form 
• No additional documents need to be submitted with the completed electronic application. 
• The deadline for submission of applications is 9 JANUARY 2023.
• The evaluation of the applications received and the announcement of the results are ongoing.  

Evaluation of applications: 

The evaluation of the applications, the type and quantity of laptops awarded will be decided by a panel of judges, taking into account the general rules on conflicts of interest, on the basis of the following evaluation criteria: 

• Complete the application form in full,  
• Coherence of the information provided in the application form,  
• The complexity of the applicant institution's refugee support services. 

Preference will be given to applicants who: 

• They work in close cooperation with the bodies, organisations, individuals and institutions involved and involved in supporting refugees, 
• make additional commitments or provide additional services to the beneficiary persons, including but not limited to: 

• personal collection and delivery of the winning laptops from Budapest, 

• install the Windows operating system with the code provided by the donor, 
• install Office 365 software on laptops from your own resources, 
• teaching computer skills, 
• supplying laptops with educational software, 
• in the case of minor beneficiaries, the age filtering of laptops, 

• technical and software maintenance and servicing of laptops, 
• the provision of internet access for the use of laptops, 
• the use of a printer and scanner, if necessary, etc. 

The selection board may request further information from the institutions to help it reach its final decision. Its decision in the exercise of its discretionary powers is final. No further requests regarding the number and type of laptops can be considered.   

In the event of a successful application, the laptops will be delivered to:  

• After the submission of the application, the electronic submission of the End user data sheet complete and submit a table with the details of the beneficiaries and information on the use of the laptops. The processing of the personal data of the beneficiaries is described in the Privacy Notice; 
• The contract between Partners Hungary Foundation and the winning applicant Support contract for laptops that remain the property of the institution; 
• The contract between Partners Hungary Foundation and the winning applicant Contract of assignment for laptops donated to beneficiaries; 
• Signed by the successful applicant and the beneficiaries Support contracts and sending a scanned copy; 

For further questions, please contact the project team at the following e-mail address: laptoppalyazat@partnershungary.hu  

• Kata Kárász Project Manager,  
• Emese Erzsébet Nagy Project Coordinator and  
• Ádám Kovács IT staff member 

More information about the Partners Hungary Foundation: https://partnershungary.hu/hu_hu/  

By applying, you accept the terms of this privacy notice:

Data Management Awareness Partners Hungary Foundation Laptop application

PHA wishes you a successful application! 

CALL FOR APPLICATIONS 2 

To distribute 7000 HP laptops through a call for applications 

for educational institutions 

Background information:  

HP Inc. is donating 7,000 laptops to children and their families fleeing from the war of aggression, as well as to the organizations and educational institutions helping them. The donation is being made by Business Coalition for Education, of which HP Inc. is a member, through the International Step by Step Association. In Hungary, the donation will be distributed by Partners Hungary Foundation. 

Partners Hungary Foundation considers it of utmost importance to mitigate the consequences of the humanitarian disaster provoked by the war in Ukraine which broke out on 24 February 2022, especially to support the access to education and inclusion of families, children, persons in adult education, or in justified cases, persons who cannot be classified into any of these categories, fleeing to Hungary or forced to flee within the borders of Ukraine.  

In line with the donor's intentions, the laptops will be distributed primarily to organizations, formal and informal groups engaged in helping refugees, organizations and institutions fulfilling educational and public education functions, as well as to educators, refugee children and families. 

Two types of calls for applications are announced: 

1. Call for applications for NGOs and other organisations supporting refugees and for their clients (application form for NGOs), and 

1. Call for applications for educational institutions, organisations, groups, as well as for professionals providing educational services and for their pupils, students - the present Call for Applications (application form for educational institutions). 

The most important principles of the project: 

• SpeedThe laptops should be distributed to the beneficiaries as soon as possible so that they may be used right away for efficient learning, free time activities and finding information as the school year has already begun. 
• Trustworthiness: We want to make sure that the laptops are indeed made available for children and families in need and to the teachers, organisations and educational institutions that support them, and we want to prevent any potential misuse as much as possible. 
• Cooperation: Cooperation among volunteers, professionals and organizations engaged in the work with refugees is very important, because it is only through sharing information, complementing each other's competences, thinking and acting together, and showing solidarity that we can respond to constantly changing needs. 

• Sustainability: We want to make sure that the laptops are used for a long time, that their capacity is fully exploited for the service of the beneficiaries, and that the entire teacher and student community benefits from their use, especially in the case of educational institutions. 
• Monitoring, impact measurement: We would like to evaluate how having access to laptops impacted the lives of the beneficiaries; we will use the Most Significant Change methodology for this purpose. 
• Transparency: We want to distribute the laptops in a transparent way, while ensuring compliance with the rules on the processing of personal data. A list of names of successful Applicants, the number of laptops still available, and information about the Call for Applications will be made available on our website. 

The goal of this Call for Applications:  

To support educational institutions that provide teaching, training, language teaching, tutoring, mental health and psychological support, sports and recreation activities, and accommodation to students fleeing from Ukraine, and also provide support to their families (accommodation, social and integration services, help and mental health support to vulnerable groups), by providing them with laptops and computer support for their services, thus supporting their professional work. To improve the quality of life of students in close support contact with these educational institutions, improve their access to educational services, facilitate their access to Ukrainian online education, improve their labour market prospects, help them spend their free time in a useful way, provide them with support in official procedures, support them in maintaining contact with their families and members of their community. 

Should the number of requests exceed the number of laptops available in the project, preference will be given to refugees living in Hungary and the institutions helping them. 

Who can apply?  

This is an open call for applications. The following entities may apply: 

• educational institutions and higher education institutions, 
• not-for-profit and for-profit business organisations, 
• informal groups and organisations, self-help groups, etc. 

that are engaged in providing education, accommodation, mental health support, and sports and recreation activities to students fleeing from the war. 

Applicants may request laptops for the following beneficiary persons:  

• For personal use by students in elementary school, vocational school, secondary school, university, or adult training, 
• Pedagogues, teachers, trainers, language teachers, support practitioners, and volunteers in contractual relationship with the institution, who are actively engaged in supporting refugees, to support them in their professional work and for personal use, 
• Independent pedagogues, teachers, language teachers and mental health professionals who work at the institution and are actively engaged in supporting refugees, 
• In justified cases, for personal use by other persons in contractual relationship with the institution, and 

• In justified cases, for other educational purposes. 

The following entities are excluded from the Call for Applications: 

• political parties, political party foundations, 
• state, government and budgetary bodies and their institutions, 

• municipalities. 

The subject matter of the Call for Applications: 

New HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convertible laptops donated by HP Inc. with English and Ukrainian keyboards, excellent for everyday use. The laptops are equipped with Core i3-i7 processors, 8-16GB RAM memory size, and 256-1TB storage capacity. Laptop type will be selected based on the applications received and the intended use. 

Rules on the number of laptops that may be requested: 

• Laptops requested for the institution's volunteers and for staff members participating in the work with refugees, employed by the Applicant or in other contractual relationship with the Applicant: 

• A maximum of 1 laptop per professional may be requested for educators, teachers, and support practitioners working with refugee students. 
• A maximum of 3 laptops per institution may be requested for volunteers engaged in the work with refugee students, provided that laptop use is indispensable for their work. 

• A maximum of 10 additional laptops may be requested for ensuring other services. 

In any case, laptop use must be indispensable for the activity indicated above, and a justification must be provided for the request on the application form.  

Application procedure:  

Applications may only be submitted electronically via the online application form available at the following link:  

• Application form 

• No additional documents need to be submitted along with the online application form. 
• Application deadline: January 9, 2023 
• Applications will be evaluated, and results will be announced on a continuous basis. 

Evaluation:  

Applications will be evaluated, and the type and number of laptops to be awarded will be determined by an evaluation committee, taking into consideration the general rules on conflict of interest, and based on the following evaluation criteria: 

• Fully completed application form, 
• Coherence of information provided in the application form, 
• Complexity of services provided for refugees. 

Preference will be given to Applicants who: 

• work in close cooperation with the concerned and participating bodies, organisations, individuals, and institutions, 
• make additional commitments, or provide additional services for the beneficiary persons, including but not limited to the following: 

• collecting the awarded laptops from Budapest in person, 
• installing Windows operating system on the laptops using the product key provided by the donor, 

• installing Office 365 software on the laptops from own resources, 
• teaching computer skills for users, 
• installing educational software on the laptops, 
• if the beneficiaries are children, installing age-restriction filters on the laptops, 
• technical and software maintenance and servicing of the laptops, 

• providing internet access for the laptops, 
• providing printer and scanner use, etc., if needed. 

The evaluation committee may request further information from the institutions before it makes its final decision. The committee's decision made in the exercise of its discretion will be final. Additional requests concerning the number and type of laptops will not be considered. 

Prerequisites to collecting the awarded laptops:  

• Filling in and submitting the End User Data Sheet sent electronically upon submitting the online application form with the data of the beneficiary persons and the information about the intended use of the laptops. The processing of the personal data of the beneficiary persons is governed by the Data Privacy Information Sheet; 
• Signed Grant Contract between Partners Hungary and the successful Applicant in regard to the laptops remaining in the institution's ownership; 
• Signed Agency Contract between Partners Hungary and the successful Applicant in regard to the laptops donated to the beneficiary persons. 

If you have any further questions, please contact the project team via the following email address: laptoppalyazat@partnershungary.hu  

• Kata Kárász, Project Manager, 
• Erzsébet Emese Nagy, Project Coordinator, and 
• Adam Bagu, IT officer 

Find out more about Partners Hungary Foundation at: https://partnershungary.hu/hu_hu/  

By submitting your application, you accept the data privacy policy of this program:

Privacy Policy Partners Hungary Foundation Laptop Program

PHF wishes you success with your application! 

2. VOTE ON THE TENDER

for the replacement of 7000 HP laptops through a tender 

for educational institutions 

  Preliminary information: 

HP Inc. is donating 7,000 notebooks to children affected by war and their families, as well as to the organizations and educational institutions that support them. The donation is made by the Business Coalition for Education, of which HP Inc. is a member, through the International Steps Association. Donations are made in Hungary by the Partners Hungary Alapítvány. 

Ugorsky Foundation "Partners Hungary Foundation" considers it extremely important to address the consequences of the humanitarian catastrophe caused by the war in Ukraine, which began on 24 August 2022,  i in particular підтримку integration and access to education simae, children, participantiin education for the elderly or in other cases persons who cannot be classified in one of these categories, those who have fled from the war to Ukraine or who are willing to fight within the borders of Ukraine.  

Based on the donors' needs, the laptops are also being promoted among organisations working with women, formal and informal groups, organisations and institutions that carry out educational and social-educational tasks, as well as teachers, children and families of women. 

We publish two types of tenders: 

1. Tender for community-based organisations and organisations that help women and their families (tendering process for public sector organisations)  

1. Call for tenders for educational institutions, organisations and providers of educational services and their students - open call for tenders (Tenders for educational institutions) 

Key principles of our application: 

Speed:Laptops should be in the possession of beneficiaries for as long as possible, so that after the start of the academic year they can become useful tools for effective teaching, learning and learning. 

Excellence:we want to ensure that laptops are available for the use of children, babies, teachers, organisations and educational institutions that support them, and that we can maximise the potential for use. 

Spivpratsya:We consider the cooperation of volunteers, professionals and organisations working in support of women to be very important, as we believe that by sharing information, by sharing information, sharing competences, thinking and acting together, and committing ourselves to solidarity, we can only respond to consumers who are constantly changing 

Stability:we want to ensure that the tools are of benefit to the beneficiaries in the long term and that, where possible - especially in the case of higher education institutions - they bring benefits to all students and learners. 

Further actionWe would like to assess the impact of access to a laptop on the lives of beneficiaries; we will do this using the Most Significant Change method. 

Foresight:We want to carry out the processing of notebooks in a pro-active manner, in compliance with the rules on the processing of personal data. A list of the promoters, the number of laptops still available and information on tenders will be available on our website. 

The purpose of this call for tenders: 

Support for organisations providing assistance to families of foreign citizens (housing, social, integration services, support for different groups, etc.) and their children by providing them with laptops, as well as providing a computer background for services via laptops, thus supporting professional work. Reducing the quality of life of employees who have close links with organisations, reducing their access to learning services, reducing their situation in the labour market, assisting them with leisure time, managing their service issues, supporting their relationships with members of their families and communities, etc. 

If the inward investment is too much, we will give thanks to those who live in Ukraine and to those who help them. 

Who can apply? 

• The tender is open. In this round of the call for tenders, applications may be submitted by: 
• educational and higher education institutions, 

• non-commercial and commercial companies,  
• informal groups and support organisations for women, self-help groups, etc, 

which provide education, housing, mental health support and sporta and supplementary courses for students who are affected by the war. 

Applicants may apply for the admission of laptops for such beneficiaries: 

• For special use by students in the early grades, students in vocational or intermediate schools, university students or those who have been affected by war, 
• For the individual, helping them to carry out their activities, tutors, vocational trainers, language trainers, support workers and volunteers who have a contractual relationship with the institution and work intensively with the women, 
• Non-exclusive teachers, language teachers, language instructors and mental health specialists who work in the institution and are actively involved with women, 
• In specific cases for individual use for additional persons in a contractual relationship, as well as 
• In some cases for other educational purposes. 

The following are not eligible to apply: 

• political parties, party foundations, 
• public, governmental, budgetary bodies and their institutions, 

• residentsi self-development  

Subject of the application: 

Absolutely new HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convert laptops with English and Ukrainian keyboard, ideal for everyday use, presented by HP Inc. Laptops are equipped with Core i3-i7 processor, 8-16 GB RAM and 256-1 TB of RAM. Depending on the type of notebook you need, we will select the type of notebook for your needs according to your intended use. 

Rules on the number of laptops that may be submitted for tender: 

For workers who work with women and who are in an established employment or other contractual relationship with the applicant organisation and the organisation's volunteers: 

• Maximum 1 laptop for teachers, tutors and support specialists who work with female students. 
• Maximum of 3 laptops per department for volunteers working with female students, if the use of a laptop is essential for their work. 

• for the execution of other service functions, you can set an additional max. 10 laptops. 
• In all cases, the condition is that the use of the laptop is necessary for the intended purpose, which must be stated when the application form is completed. 

Submitting an application: 

• Applications may only be submitted electronically using the application form available on the website:application forms 

• No additional documents are required in addition to the electronic application. 
• The deadline for submission of the application is on Thursday, 9 1 March 2023 
• Evaluation and voting on the results of the applications received will be ongoing. 

Evaluation of applications: 

The evaluation committee will make a decision on the evaluation of the applications, the type and number of laptops awarded, taking into account the general rules on conflict of interest, based on these evaluation criteria: 

• Forwarding of the application form, 
• The usefulness of the information provided on the application form, 
• The scope of services provided by the applicant organisation to support women. 

The priority will be given to applicants who: 

• work in close cooperation with the relevant and designated authorities, bodies and individuals, 
• undertake additional obligations and provide additional services to beneficiaries, including but not limited to the following: 

• special selection and delivery of winning laptops from Budapest, 
• install the Windows operating system with the code provided by the donor, 

• install Office 365 software on laptops at the cost of your own resources, 
• computer literacy training, 
• in the event of an unreliable power supply, the supply of notebooks with a low-voltage filter, 
• technical and software maintenance and servicing of laptops, 
• providing access to the Internet for the use of laptops, 

• ensuring the use of the printer and scanner when necessary. 

The Review Committee may request additional information from the organisations in order to reach a final decision. Its discretionary decision is final. We are not able to consider additional notes on the number and type of laptops. 

In case of a successful tender, the conditions for obtaining the laptops are: 

• Electronic filing and submission of the table дThe application must be accompanied by a list of beneficiaries and information on the use of laptops after the application has been submitted. The treatment of personal data of beneficiaries is foreseen in the Data Management Information; 
• Establishment of a support contract between Partners Hungary Foundation and the promoter for laptops that remain the property of the institution; 
• Conclusion of a contract of transfer between Partners Hungary Foundation and the promoter of laptops transferred to beneficiaries. 

If you have any further questions, please contact the project team at the e-mail address below:laptoppalyazat@partnershungary.hu 

• Project Manager Kata Kárász, 
• project coordinator Emese Erzsébet Nagy ta 
• ІТ-PRцівник Ádám Kovács 

PH_AT_Laptop_1102_KK_UA

More information about Partners Hungary:https://partnershungary.hu/hu_hu/  

We wish you a successful application!