ENGLISH BELOW

 The aim of the workshop is to develop the framework and content of the tender for the distribution of 7000 laptops for Ukrainian refugees in Hungary, donated by HP, together with the organizations that are potential applicants or intermediaries in the tender.

The workshop will be attended by representatives of organisations who:

• work to provide care and assistance to refugees from Ukraine, and to promote the social integration of those settled in Hungary
• are happy to participate in the distribution of laptops, brokering the distribution
• can help beneficiaries to use their laptops for their intended purpose and for their intended use
• support the educational integration of refugee children.

Background: 

HP is donating 7000 laptops to Ukrainian children fleeing to Hungary and the organisations and educational institutions supporting them. The Business Coalition for Education (US) charity and the International Step by Step Association, of which Partners Hungary Foundation is a member, have also played a prominent role in facilitating the donation.  

The donation will be distributed in Hungary by the Partners Hungary Foundation. The basic software will be provided by Microsoft, the installation of the software is our responsibility. Based on the preliminary agreement - which Microsoft needed because of the software license - we will donate 4000 laptops to schools and refugee organisations, formal and informal groups, 2000 to children/families and 1000 directly to teachers.   

Partners Hungary intends to distribute the laptops through a competitive tender process, based on the following criteria:

• speed: laptops should be delivered to beneficiaries as soon as possible, so that they can quickly become useful tools for effective learning, leisure and information once the school year starts. 
• Reliability: we want to ensure that laptops are available to children, families, teachers and institutions in need, and that we can filter out misuse as much as possible.
• cooperation: we believe it is very important for volunteers, professionals and organisations working to support refugees to work together, because we believe that by sharing information, complementing each other's competences, thinking and acting together, and showing solidarity, we can only reflect on the ever-changing needs. 
• Sustainability: we want to ensure that the assets are at the service of the beneficiaries over the long term, using the assets to their full capacity and, where possible, benefiting the whole community of educators and learners, especially in the case of educational institutions. 
• Traceability, impact measurement: we want to assess the impact of access to a laptop on the lives of beneficiaries; this will be monitored using the Most Significant Change methodology
• Transparency: we want to distribute laptops in a transparent way, while respecting the rules on the processing of personal data. On our website, we will be able to keep track of the names of the winners, the number of laptops still available and information on the applications. 

Our preliminary ideas for the tender:

• We offer continuous tendering while stocks last. 

We want to develop a tendering system that takes these aspects into account. 

There will be three categories: 

1. institutions/organisations, informal groups
2. educators
3. individuals (parents who request a laptop for their children)

We would also like to give the opportunity to the applicant organisations to undertake additional distribution for the children or teachers they work with - who are beneficiaries - and to encourage them to provide additional services and capacity building for the use of the tools. 

Participation in the workshop is subject to registration. To ensure efficient small group work, we can accommodate a maximum of 20 participants. If the number of participants exceeds 20, an additional workshop will be held. We ask that one person per organisation applies, so that we can include the views and suggestions of as many organisations as possible.  

Registration on the link at the bottom of the page!

If the time is not convenient for someone, but you would like to contribute to the successful implementation of the programme with your opinion, suggestions, ideas, please contact Éva Deák (deake@partnershungary.hu)

INVITATION IN ENGLISH

On August 18, 2022, from 13.00 to 15.00, we will hold a cooperative design workshop online. The aim of the workshop is to develop the framework and content of the tender for the distribution of 7000 laptops arriving in Hungary as a donation from HP to Ukrainian refugees together with the organizations that are potential applicants or mediate in the tenders.

At the workshop, we look forward to the presence of representatives of organisations who

• work in helping for and assisting refugees from Ukraine and in promoting the social integration of those settling in Hungary
• willingly participate in the distribution of laptops, the mediation of distribution
• can assist beneficiaries in the expedient and proper use of laptops
• support the educational integration of refugee children.

History: 

HP is donating 7,000 laptops to Ukrainian children fleeing to Hungary and to organizations and educational institutions that support them. The Business Coalition for Education (US) charity and the International Step by Step Association played a prominent role in brokering the donation, the partners Hungary foundation being a member of the latter. 

The donation will be distributed in Hungary by the Partners Hungary Foundation. The basic software is provided by Microsoft, we have to take care of the installation of the software. Based on the preliminary agreement needed by Microsoft due to the license of the software, 4000 laptops will be donated to schools and refugee organizations, formal and informal groups, 2000 to children/families, and 1000 directly to educators.   

Partners Hungary intends to distribute the laptops through a tender, so that the distribution takes into account the following aspects:

• speed: laptops should be in the possession of beneficiaries as soon as possible so that they can quickly become useful tools for effective learning, useful leisure time and information gathering after the start of the school year. 
• Reliability: we want to make sure that laptops are available to children, families, educators and institutions in need, and that we can detect the possibility of abuse as much as possible.
• cooperation: we consider the cooperation of volunteers, professionals and organizations working in support of refugees to be very important, because we believe that by sharing information, complementing each other's competences, thinking and acting together, and by taking solidarity, we can only reflect on the constantly changing needs. 
• sustainability: we want to ensure that the instruments are at the service of the beneficiaries in the longer term and by using the capacity of the instruments and, where possible, benefit the entire educational and learning population, especially in the case of educational institutions.
• traceability, impact measurement: we would like to assess the impact on the lives of beneficiaries ofaccess to l aptop;  
• transparency: we want to distribute laptops in a transparent way, in compliance with the rules for the processing of personal data. On our website you will be able to track the list of winners, the number of laptops still available, information about the applications. 

Our preliminary ideas for tendering:

• We provide continuous tendering while stocks last. 

We would like to develop a tendering system in which the above aspects are applied. 

We will call for proposals in three categories: 

1. institutions/organisations, informal groups
2. Educators
3. individuals (parents who need a laptop for children)

We would also like to give applicant organisations the opportunity to undertake further distribution to the children or teachers working with them - who are beneficiaries - and to encourage them to provide additional services and capacity building for the use of the tools. 

Participation in the workshop is subject to registration. For the workshop - for effective small group work - we can accommodate 20 people. If the number of applicants exceeds 20, an additional workshop will be held. We kindly ask that one person apply from one organisation so that we can attach the opinions and suggestions of as many organisations as possible. 

You can register at the form below (name, phone number, e-mail address, organisation +an extra question: How do you see your role in the distibution process?) 

If the date is not right for someone, but you would like to contribute to the successful implementation of the programme with your opinions, suggestions and ideas, please let me know if you need consultation: Éva Deák (deake@partnershungary.hu)