Call for proposals: 7000 HP laptops to be allocated through a call for proposals 

CALL FOR PROPOSALS

7000 HP laptops to be allocated through a tender 

CALL FOR APPLICATIONS

To distribute 7000 HP laptops through a call for applications - English below

CALL FOR TENDER 

for the replacement of 7000 HP laptops through a tender - lower ukraine

Background information:

HP Inc. is donating 7,000 laptops to children and their families fleeing war aggression, as well as to organisations and educational institutions supporting them. The devices are being donated by the Business Coalition for Education, of which HP Inc. is a member, through the International Step by Step Association. The donation will be distributed in Hungary by Partners Hungary Foundation. 

The Partners Hungary Foundation considers it of utmost importance to mitigate the consequences of the humanitarian disaster caused by the war in Ukraine on 24 February 2022, especially to support the access to education and integration of families, children, adult education students or, in justified cases, persons who cannot be classified in any of these categories, who are fleeing to Hungary or are forced to flee within the borders of Ukraine.  

Based on the donor's intentions, the laptops will be distributed mainly to refugee organisations, formal and informal groups, organisations and institutions with educational and public education functions, as well as to teachers, refugee children and families. 

There are two types of call for proposals:  

1. Call for proposals for NGOs, organisations and their clients supporting refugees (this call for proposals) 
2. The competition is open to educational institutions, organisations, associations and professionals providing educational services and their pupils and students. 

Key principles of our programme:

• Speed: Our aim is to get the laptops to the beneficiaries as soon as possible, so that they can become useful tools for effective learning, leisure and information as soon as the school year starts.
• Reliability: We are determined to make sure that laptops are available to children, families, teachers and the organisations and educational institutions that support them, and to filter out potential misuse as much as possible.
• Cooperation: We believe it is very important for volunteers, professionals and organisations working to support refugees to work together, because we believe that by sharing information, complementing each other's competences, thinking and acting together, and showing solidarity, we can only reflect on the ever-changing needs.
• Sustainability: Our aim is to ensure that the tools are at the service of the beneficiaries in the longer term and at the capacity of the tools, and where possible, especially in the case of educational institutions, for the benefit of the whole community of teachers and pupils.
• Tracking, impact measurement: We would like to assess the impact that access to a laptop has had on the lives of beneficiaries; we will monitor this using the Most Significant Change methodology.
• Transparency: We would like to distribute laptops in a transparent way, while respecting the rules on the processing of personal data. On our website, you will be able to follow the list of winning organisations, the number of laptops still available and information about the applications.

This call for proposals aims to:

To support organisations providing services to refugee families from Ukraine (accommodation, social, integration services, support to vulnerable groups, etc.) and their clients by providing laptops, and to provide computer support for services through laptops, thus strengthening professional work. Improving the quality of life of clients in close contact with the organisations, improving their access to educational services, improving their labour market situation, helping them to spend their free time in a useful way, managing their official affairs, supporting their contacts with their families and communities, etc. 

If the needs exceed the possibilities, preference will be given to those living in Hungary and those who can help them.  

Who can apply? 

The competition is open. You can apply in this call for proposals:  

• NGOs supporting refugees: associations, foundations, social cooperatives, etc. 
• non-profit and for-profit business associations supporting refugees, 
• informal groups and organisations supporting refugees, self-help groups, etc.

They cannot apply for, among others:   

• political parties, party foundations, 
• public, governmental and budgetary bodies and their institutions, 
• local authorities and their institutions, 
• natural persons. 

Subject of the application:  

The new HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convert laptops donated by HP Inc. are equipped with English and Ukrainian keyboards and are perfect for general user purposes. The laptops feature a Core i3-i7 processor, 8-16GB of RAM and 256-1TB of storage space. The type of laptops to be allocated will be determined according to the purpose of use, depending on the demand received. 

Rules on the number of laptops that can be used: 

• Staff working with refugees and volunteers of the applicant organisation who have a registered employment or other contractual relationship with the applicant organisation: 

• if the organisation also provides accommodation: 1 laptop per 10 families 
• if the organisation provides day care: 1 laptop per 25 families. 
  • Where justified, up to 3 additional laptops may be required for certain service functions. 

• For refugees, if: 

• children in public education,  
• young people in higher education,  
• people involved in adult learning,  
  • and, where justified, persons who do not fall into one of these categories. 

In all cases, the use of a laptop must be indispensable for the above activities and must be justified when filling in the application form. 

Submission of the application: 

The application must be submitted electronically to the on: 

• No additional documents need to be submitted with the completed electronic application.  
• The deadline for submission of applications is 30 November 2022.  
• The evaluation of the applications received and the announcement of the results are ongoing. 

Evaluation of applications: 

The evaluation of the applications, the type and quantity of laptops awarded will be decided by a panel of judges, taking into account the general rules on conflicts of interest, on the basis of the following evaluation criteria: 

• Complete the application form in full, 
• Coherence of the information provided in the application form, 
• The complexity of the applicant organisation's services to support refugees. 

Preference will be given to applicants who: 

• work in close cooperation with relevant and participating bodies, organisations and individuals, 
• make additional commitments or provide additional services to the beneficiary persons, including but not limited to: 

• personal collection and delivery of the winning laptops from Budapest, 
• install the Windows operating system with the code provided by the donor, 
• install Office 365 software on laptops from your own resources, 
• teaching computer skills, 
• in the case of minor beneficiaries, the age filtering of laptops, 

• technical and software maintenance and servicing of laptops, 
• the provision of internet access for the use of laptops, 
• the use of a printer and scanner, if necessary, etc. 

The panel may request further information from the organisations to help it reach its final decision. Its decision in the exercise of its discretion is final. We will not be able to consider any further requests regarding the number and type of laptops.  

In the event of a successful application, the laptops will be delivered to: 

• Once the application has been submitted, fill in and send the spreadsheet sent electronically with the data of the beneficiaries and information on the use of the laptops;
• The processing of the personal data of the beneficiaries is governed by the Privacy Notice;
• The conclusion of a grant contract between Partners and the successful applicant;
• Conclusion and submission of scanned copies of grant contracts signed by the successful applicant and beneficiaries;
• Signature of the handover protocol.  

For further questions, please contact the project team at the following e-mail address: laptoppalyazat@partnershungary.hu 

• Kata Kárász Project Manager, 

• Emese Erzsébet Nagy Project Coordinator 

By applying you accept the Laptop application data management informationin.

PHA wishes you a successful application!   

CALL FOR APPLICATIONS

To distribute 7000 HP laptops through a call for applications

Background information: 

HP Inc. offers 7000 laptops to children and their families fleeing from the war of aggression, as well as to the organizations and educational institutions helping refugees. The devices are donated by the Business Coalition for Education, of which HP is a member, through the International Step by Step Association. In Hungary, the donation will be distributed by Partners Hungary Foundation. 

Partners Hungary Foundation considers it of utmost importance to help mitigate the consequences of the humanitarian disaster provoked by the war in Ukraine which broke out on 24 February 2022, especially to support the access to education and inclusion of families, children, persons in adult education, or in justified cases, persons who outside these categories, fleeing to Hungary or forced to relocate within the borders of Ukraine. 

In line with the donor's intentions, the laptops will be distributed primarily to organisations, formal and informal groups engaged in supporting refugees, organisations and institutions fulfilling vocational and public education functions, as well as to educators, refugee children and families.

Two types of calls for applications are published:

1. Call for Applications for NGOs and other organisations supporting refugees and for their clients (the present Call for Applications).
2. Call for applications for educational institutions, organisations, groups, as well as for professionals providing educational services and for their pupils, students.

The most important principles of the project:

• SpeedThe laptops shall be distributed to the beneficiaries as soon as possible so that they can be put into use right away for efficient learning, useful free time activities and obtaining information as the school year has already begun.
• Trustworthiness: It is important that the laptops are made available exclusively for refugee children and families, as well as their teachers, the organisations and educational institutions that support them in order to prevent any potential misuse.
• Cooperation: Cooperation among volunteers, professionals and organizations engaged in working with refugees is of key importance. We are convinced that responsiveness to constantly changing needs is only possible through sharing information, complementing each other's competences, collective action and reflection, and solidarity.
• Sustainability: Our aim is to make sure that the laptops are made use of in the long run, their capacity is fully exploited in favour of the beneficiaries, and, especially in educational institutions, the entire community of teachers and students benefits from them.
• Monitoring, impact measurement: We shall evaluate how the access to laptops impacted the lives of the beneficiaries; the Most Significant Change methodology shall be used for this purpose.
• Transparency: We shall conduct the distribution of the laptops in a transparent way along with strict compliance with the regulations on personal data privacy. The names of successful applicants, the number of available laptops, and information on the application process will be made available on our website.

The goal of this call for applications: 

Our goal is to support NGOs in their activities aimed at supporting refugee families from Ukraine (accommodation, social and integration services, supporting vulnerable groups, etc.) by providing them with laptops and IT support for their services, thus empowering their professional work. We also aim to improve the quality of life of clients supported by the organizations, to increase their access to educational services, to improve their labour market prospects, to help them spend their free time in a meaningful way, to provide them with support in official procedures, and to support them in communicating with their families and members of their community, etc.

Should the number of requests exceed the number of laptops available in the project, preference will be given to refugees living in Hungary and the organizations helping them.

Who can apply? 

This is an open call. The following entities may apply:  

• • NGOs providing support for refugees: associations, foundations, social cooperatives, etc.

• non-profit and for-profit business organisations providing support for refugees,

• informal groups, organisations and self-help groups supporting refugees, etc.

The following entities are excluded from the application process:

• • political parties, political party foundations,
  • state, government and budgetary bodies and their institutions, 
  • municipalities and their institutions,

• natural persons.

The subject matter of the Call for Applications:

New HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convertible laptops donated by HP Inc. with English and Ukrainian keyboards convenient for everyday use. The laptops are equipped with Core i3-i7 processors, 8-16GB RAM memory size, and 256-1TB storage capacity. Laptop type will be selected based on the applications received and their intended use.

Rules on the number of laptops requested:

• Laptops requested for staff members engaged in the work with refugees employed by the organization or in other contractual relationship with the organization: 

• if the organisation provides accommodation: 1 laptop per 10 families,
• if the organization provides daytime care services: 1 laptop per 25 families may be requested.
  • In justified cases, a maximum of 3 additional laptops may be requested for ensuring certain services.
  • Laptops may be requested for refugees belonging to the following categories: 
    • children participating in public education,  
    • adults pursuing higher education studies,  
    • persons in adult education,
    • and in justified cases, for persons not belonging to any of these categories.

In any case, laptop use must be indispensable for the activity indicated above, and a justification must be provided for the request in the Application Form.

Application process:

Applications may only be submitted electronically via the online Application Form at: 

• https://forms.gle/9AV41Ex9FYEPzeeYA  
• No additional documents need to be submitted along with the online Application Form.
• Application deadline: 30 November 2022
• Applications will be evaluated and results will be announced on a continuous basis.

Evaluation: 

Applications will be evaluated and the type and number of laptops to be awarded will be determined by an Evaluation Committee with respect to the general rules on conflict of interest and based on the following evaluation criteria:

• Submission of a fully completed Application Form, 
• Coherence of information provided in the Application Form,
• Complexity of services provided for refugees. 

Preference will be given to Applicants who:

• work in close cooperation with the concerned and participating bodies, organisations and individuals,
• make additional commitments, or provide additional services for the beneficiary persons, including but not limited to the following: 

• collecting the awarded laptops from Budapest in person,
• installing Windows operating system on the laptops using the product key provided by the donor, 
• installing Office 365 software on the laptops from own resources, 
• teaching computer skills for users, 
• if the beneficiaries are children, installing age-restriction filters on the laptops, 

• technical and software maintenance and servicing of the laptops, 
• providing internet access for the laptops, 
• providing printer and scanner use, etc., if needed.
• The Evaluation Committee may request further information from the organizations before it makes its final decision. The committee's decision within its margin of discretion shall be final. Additional requests concerning the number and type of laptops will not be considered.

Prerequisites to collecting the awarded laptops: 

• Filling in and electronically submitting an excel sheet with the data of the beneficiary persons and the information about the intended use of the laptops. The sheets will be received upon submission of the online application.
• Protecting privacy of beneficiaries' data as specified in the Privacy Policy;
• Signing a grant contract between Partners Hungary and the successful Applicant;
• Signing grant contracts between the successful Applicant and the beneficiary persons, and submitting scanned copies of these contracts;
• Signing an itemized Acceptance Protocol.

If you have any further questions, please contact the Project Team via the following email address: laptoppalyazat@partnershungary.hu 

• Kata Kárász, Project Manager, 
• Elisabeth Emese Nagy, Project Coordinator

By submitting your application, you accept the data privacy policy of this program:

Privacy Policy Partners Hungary Foundation Laptop Program

PHF wishes you success with your application!    

CALL FOR TENDER 

for the replacement of 7000 HP laptops through a tender

Preliminary information:

Preliminary information:

HP Inc. is donating 7,000 notebooks to children affected by war and their families, as well as to the organizations and educational institutions that support them. The donation is made by the Business Coalition for Education, of which HP Inc. is a member, through the International Steps Association. Donations are made in Hungary by the Partners Hungary Alapítvány.

Partners Hungary Fund Foundation considers it of utmost importance to address the consequences of the humanitarian catastrophe caused by the war in Ukraine, which started on 24 August 2022, and in particular to support integration and access to education for the poor, children, participants in pre-school education or, in special cases, persons who cannot be classified in one of these categories, who are displaced by the war to Ukraine or who are forced to travel within the borders of Ukraine. 

Based on the donors' needs, the laptops are also being promoted among organisations working with women, formal and informal groups, organisations and institutions that carry out educational and social-educational tasks, as well as teachers, children and families of women.

We publish two types of tenders:

1. Tender for Community organisations and organisations providing assistance to women and their families (business tender).
2. Tender for educational institutions, organisations and providers of educational services and their students.

Key principles of our application:

• Speed: Laptops should be in the possession of beneficiaries for as long as possible, so that after the start of the academic year they can become useful tools for effective teaching, learning and learning.
• Excellence: We want to ensure that laptops б outdoor available for children's consumption, We need to know more about the people, teachers, organisations and educational institutions that support them and to maximise the potential for learning. 
• Spivpratsya: We consider the cooperation of volunteers, professionals and organisations working in support of women to be very important, as we believe that, by sharing information, complementing each other's competences, thinking and acting together, and committing to solidarity, we can only react for consumers who are constantly changing
• Stability: we want to ensure that the tools are at the service of the beneficiaries in the long term and that, where possible - especially in the case of higher education institutions - they bring benefits to the whole spectrum of students and learners.
• Further action, mitigation of the impact: we would like to assess the impact of access to a laptop on the lives of beneficiaries; we will do this by Most Significant Change (Naibilsh Sutnevi Zminni).
• Foresight: We want to carry out the processing of notebooks in a pro-active manner, in compliance with the rules on the processing of personal data. A list of the promoters, the number of laptops still available and information on tenders will be available on our website.

The purpose of this call for tenders: 

Support for organisations providing assistance to families of foreign citizens (housing, social, integration services, support for different groups, etc.) and their children by providing them with laptops, as well as providing a computer background for services via laptops, thus supporting professional work. Reducing the quality of life of students who have close links with organisations, reducing their access to learning services, reducing their situation in the labour market, helping them to spend their free time, managing their service rights, supporting their relations with members their houses and buildings, etc..

If the inward investment is too much, we will give thanks to those who live in Ukraine and to those who help them. 

Who can apply?

The tender is open. In this round of the call for tenders, applications may be submitted by:

• • NGOs that support women: associations, foundations, social cooperatives, etc.

• non-commercial and commercial companies that support women,

• informal groups and support organisations for women, self-help groups, etc. 

The following are not eligible to apply:

• • political parties, party foundations,

• public, governmental, budgetary bodies and their institutions,

• • local self-government bodies and their institutions,

• physical persons.

Subject of the application:

Absolutely new HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convert laptops with English and Ukrainian keyboard, ideal for everyday use, presented by HP Inc. Laptops are equipped with Core i3-i7 processor, 8-16 GB RAM and 256-1 TB of RAM. Depending on the type of notebook you need, we will select the type of notebook for your needs according to your intended use.

Rules on the number of laptops that may be submitted for tender:

• • For workers who work with women and who are in an established employment or other contractual relationship with the applicant organisation and the organisation's volunteers:
    • if the organisation also provides accommodation: 1 laptop for 10 people
    • if the organisation provides day-care: 1 laptop per 25 persons can be requested.

• In some cases, you can also request a maximum of 1,000 additional servicing functions. 3 laptops.

• For women, yakщo:

• children who participate in public education,
• young people who have a high level of education,
• individuals who participate in pre-school education,
• and, in limited cases, persons who cannot be classified in one of these categories.

In all cases, the condition is that the use of the laptop is necessary for the intended purpose, which must be stated when the application form is completed.

Submitting an application:

Applications may only be submitted electronically using the application form available on the website: 

• https://forms.gle/9AV41Ex9FYEPzeeYA 
• No additional documents need to be submitted in addition to the electronic application
• The deadline for submission of applications is 30 July 2022.
• Evaluation and voting on the results of the applications received will take place continuously.

Evaluation of applications:

The Evaluation Committee shall decide on the evaluation of applications, type and number of vithranich of laptops, taking into account the general rules of conflict of interest, based on these evaluation criteria:

• Forwarding of the application form,
• The usefulness of the information provided on the application form,

• The scope of services provided by the applicant organisation to support women.

The priority will be given to applicants who:

• work in close cooperation with the relevant and designated authorities, bodies and individuals,
• undertake additional obligations and provide additional services to beneficiaries, including but not limited to the following:
  • special selection and delivery of winning laptops from Budapest,
  • install the Windows operating system with the code provided by the donor,
  • install Office 365 software on laptops at the cost of your own resources,
  • computer literacy training,
  • in the event of an unreliable power supply, the supply of notebooks with a low-voltage filter,
  • technical and software maintenance and servicing of laptops,
  • providing access to the Internet for the use of laptops,
  • ensuring the use of the printer and scanner when necessary.

The Review Committee may request additional information from the organisations in order to reach a final decision. Its discretionary decision is residual. We are unable to provide additional notes on the number and type of laptops.

In case of a successful tender, the conditions for obtaining the laptops are:

• After the application is submitted, a table with the details of the host and the information on the use of the laptops will be provided in electronic format;
• The treatment of personal data of beneficiaries is described in the Data Management Information;
• Establishment of a contract for support between Partners Hungary and the applicant-transferee;
• Signature and delivery of a scanned copy of the grant contracts signed by the applicant-transferee and beneficiaries;
• Signing of the itemized acceptance-transfer protocol.

If you have any further questions, please contact the project team at the e-mail address below: laptoppalyazat@partnershungary.hu

• Project Manager Kata Kárász, 
• project coordinator Emese Erzsébet Nagy ta 

More information about Partners Hungary: https://partnershungary.hu/hu_hu/ 

We wish you a successful application!