CALL FOR PROPOSALS - Round 3: 7000 HP laptops to be allocated through a call for proposals

CALL FOR APPLICATIONS - Round 3: 7000 HP laptops to be allocated through a tender 

CALL FOR APPLICATIONS - Round 3 To distribute 7000 HP laptops through a call for applications 

TENDER TALK - Round 3  for the replacement of 7000 HP laptops through a tender 

Background information: 

Background information:

Preliminary information: 

HP Inc. is donating 7,000 laptops to children and their families fleeing war aggression, as well as to organisations and educational institutions supporting them. The devices will be donated by the Global Business Coalition for Education, of which HP Inc. is a member, through the International Step by Step Association.The donation will be distributed in Hungary by Partners Hungary Foundation. 

HP Inc. offers 7000 laptops to children and their families fleeing from the war of aggression, as well as to the organizations and educational institutions helping refugees. The devices are donated by the Global Business Coalition for Education, of which HP is a member, through the International Step by Step Association. In Hungary, the donation will be distributed by Partners Hungary Foundation. 

HP Inc. is donating 7,000 laptops to children affected by war and their families, as well as to the organizations and educational institutions that support them. Donation made by Global Business Coalition for Education (Global Business Coalition for Education)of which HP Inc. is a member, through the International Association "International Step by Step Association". Donations expand in Ukraine by Partners Hungary Foundation Foundation. 

The Partners Hungary Foundation considers it of utmost importance to mitigate the consequences of the humanitarian disaster caused by the war in Ukraine on 24 February 2022, especially to support the access to education and integration of families, children, adult education students or, in justified cases, persons who cannot be classified in any of these categories, who are fleeing to Hungary or are forced to flee within the borders of Ukraine. 

Partners Hungary Foundation considers it of utmost importance to help mitigate the consequences of the humanitarian disaster provoked by the war in Ukraine which broke out on 24 February 2022, especially to support the access to education and inclusion of families, children, persons in adult education, or in justified cases, persons who cannot be classified into any of these categories, fleeing to Hungary or forced to flee within the borders of Ukraine.  

Ugorsky Foundation "Partners Hungary Foundation" considers it extremely important to address the consequences of the humanitarian catastrophe caused by the war in Ukraine, which began on 24 August 2022,  i in particular support for integration and access to education simae, children, participantiin education for the elderly or in other cases persons who cannot be classified in one of these categories, those who have fled from the war to Ukraine or who are willing to fight within the borders of Ukraine.  

Based on the donor's intentions, the laptops will be distributed mainly to refugee organisations, formal and informal groups, organisations and institutions with educational and public education functions, as well as to teachers, refugee children and families. 

In line with the donor's intentions, the laptops will be distributed primarily to organisations, formal and informal groups engaged in supporting refugees, organisations and institutions fulfilling vocational and public education functions, as well as to educators, refugee children and families. 

Based on the donors' needs, the laptops are also being promoted among organisations working with women, formal and informal groups, organisations and institutions that carry out educational and social-educational tasks, as well as teachers, children and families of women. 

Notice is hereby given of the launch of the Call for proposals for Refugee Support NGOs, Organisations and their Clients, Round 3. 

The following Call for Applications is published: Call for Applications for NGOs and other organizations supporting refugees, and for their clients, 3rd Round 

Call for proposals for the following call for proposals: Tender for community-based organisations and organisations providing assistance to women and their families, Round 3 

Key principles of our programme: 

The most important principles of our programme: 

The main principles of our application programs: 

• Speed: The laptops should be delivered to the beneficiaries as soon as possible, so that they can become useful tools for effective learning, leisure and information as soon as the school year starts. 

Speed: The laptops shall be distributed to the beneficiaries as soon as possible so that they can be put into use right away for efficient learning, useful free time activities and obtaining information as the school year has already begun. 

Mobility: Laptops should be in the possession of beneficiaries for as long as possible so that they can be used as tools for effective teaching, learning and learning after the start of the academic year.. 

• Reliability: we want to make sure that laptops are available to children, families, teachers and the organisations and educational institutions that support them, and that we can filter out potential misuse as much as possible. 

Trustworthiness: It is important that the laptops are made available exclusively for refugee children and families, as well as their teachers, the organisations and educational institutions that support them in order to prevent any potential misuse. 

Excellence: we want to ensure that laptops б outdoor available for children's consumption, We want to make sure that we are able to maximise the potential for learning from the people, teachers, organisations and institutions that support them..  

• Collaboration: we believe that it is very important for volunteers, professionals and organisations working to support refugees to work together, because we believe that by sharing information, complementing each other's competences, thinking and acting together, and showing solidarity, we can only reflect on the ever-changing needs. 

Cooperation: Cooperation among volunteers, professionals and organizations engaged in working with refugees is of key importance. We are convinced that responsiveness to constantly changing needs is only possible through sharing information, complementing each other's competences, collective action and reflection, and solidarity. 

Spivpratsya: We consider the cooperation of volunteers, professionals and organisations working in support of women to be very important, as we believe that, by sharing information, complementing each other's competences, thinking and acting together, and committing to solidarity, we can only react for consumers who are constantly changing 

• Sustainability: we want to ensure that the assets are at the service of the beneficiaries in the long term, using the assets to their full capacity and, where possible, benefiting the whole community of educators and learners, especially in the case of educational institutions. 

Sustainability: Our aim is to make sure that the laptops are made use of in the long run, their capacity is fully exploited in favour of the beneficiaries, and that the whole community of teachers and students benefits from them, especially in educational institutions. 

Mobility: we want to to ensure that the tools are at the service of the beneficiaries in the long term and that, where possible - especially in the case of higher education institutions - they bring benefits to the whole spectrum of students and learners. 

• Tracking, measuring impact: we want to assess the impact that access to a laptop has had on the lives of beneficiaries; we will track this using the Most Significant Change methodology. 

Monitoring, impact measurement: We shall evaluate how the access to laptops impacted the lives of the beneficiaries; the Most Significant Change methodology shall be used for this purpose. 

Further action, impact assessment: we would like to assess the impact of laptop access on the lives of beneficiaries; we will do this by Most Significant Change (Naibilsh Suttsevi Amendments). 

• Transparency: we want to distribute laptops in a way that respects the rules on the handling of personal data, but in a transparent manner. On our website, we will be able to keep track of the names of the winning organisations, the number of laptops still available, and information on the applications. 

Transparency: We shall conduct the distribution of the laptops in a transparent way along with strict compliance with the regulations on personal data privacy. The names of successful applicants, the number of available laptops, and information on the application process will be made available on our website. 

Prospectivity: we want to carry out the processing of notebooks prospectively, in compliance with the rules on the processing of personal data. A list of the suppliers, the number of laptops still available and information on tenders will be available on our website. 

This call for proposals aims to: 

The goal of this call for applications: 

The purpose of this call for tenders:  

To support organisations providing services to refugee families from Ukraine (accommodation, social, integration services, support to vulnerable groups, etc.) and their clients by providing laptops, and to provide computer support for services through laptops, thus strengthening professional work.Improving the quality of life of clients in close contact with the organisations, improving their access to educational services, improving their labour market situation, helping them to spend their free time in a useful way, managing their official affairs, supporting their contacts with their families and communities, etc. 

If the needs exceed the possibilities, preference will be given to those living in Hungary and those who can help them. 

Our goal is to support NGOs in their activities aimed at supporting refugee families from Ukraine (accommodation, social and integration services, supporting vulnerable groups, etc.) by providing them with laptops and IT support for their services, thus empowering their professional work. We also aim to improve the quality of life of clients supported by the organizations, to increase their access to educational services, to improve their labour market prospects, to help them spend their free time in a meaningful way, to provide them with support in official procedures, and to support them in communicating with their families and members of their community, etc. 

Should the number of requests exceed the number of laptops available in the project, preference will be given to refugees living in Hungary and the organizations helping them. 

Pідтримка organizations providing assistance to families of refugees from Ukraine (services in the field of childcare, social services, integration services, support for different groups, etc.) and their children by providing them with laptops, as well as providing a computer background for services via laptops, thus supporting professional work. Reducing the quality of life of students who have close links with organisations, reducing their access to learning services, reducing their situation in the labour market, helping them to spend their free time, managing their service rights, supporting their relations with members their houses and buildings, etc.. 

If the inward investment is too much, we will give thanks to those who live in Ukraine and to those who help them.  

Who can apply?  

Who can apply? 

Who can apply? 

The competition is open. You can apply in this call for proposals: 

• NGOs supporting refugees: associations, foundations, social cooperatives, etc. 
• non-profit and for-profit business associations supporting refugees, 
• informal groups and organisations supporting refugees, self-help groups, etc. 

This is an open Call for Applications. The following entities may apply: 

• NGOs providing support for refugees: associations, foundations, social cooperatives, etc. 
• non-profit and for-profit business organisations supporting refugees, 
• informal groups and organisations, self-help groups supporting refugees, etc. 

The tender is open. In this tender round applications can be filed: 

• NGOs that support women: associations, foundations, social cooperatives, etc. 
• non-commercial and commercial companies that support women, 
• informal groups and support organisations for women, self-help groups, etc.  

WARNING! This call for proposals is also open to organisations that have participated in previous calls. Please note that applicants may only apply for laptops for persons or staff of organisations who have not received such support in previous rounds! 

ATTENTION! This call for proposals is open to organisations that have also participated in previous Calls for Proposals. Please note that applicants may only apply for laptops for persons or staff who did not receive such support in the previous rounds! 

WOW! This competition is open to organisations that have taken part in previous competitions. Please note that applicants may only apply for laptops for staff or associates of organisations that did not receive such support in the previous round! 

They cannot apply for, among others: 

• political parties, party foundations, 

• public, governmental and budgetary bodies and their institutions, 

• local authorities and their institutions, 

• natural persons. 

The following entities are excluded from the application process: 

• political parties, political party foundations, 
• state, government and budgetary bodies and their institutions, 
• municipalities and their institutions, 
• natural persons. 

The following are not eligible to apply: 

• political parties, party foundations, 
• Powerні, urodovi, budgetary organisations and their institutions, 
• local self-government bodies and their institutions, 
• physical persons. 

Subject of the application:   

The subject matter of the call for applications: 

Subject of the application: 

The new HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convert laptops donated by HP Inc. are equipped with English and Ukrainian keyboards and are perfect for general user purposes. The laptops are equipped with Core i3-i7 processors, 8-16GB RAM and 256-1TB backups. The type of laptops to be allocated will be determined according to the purpose of use, depending on the demand received. 

New HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convertible laptops donated by HP Inc. with English and Ukrainian keyboards convenient for everyday use. The laptops are equipped with Core i3-i7 processors, 8-16GB RAM memory size, and 256-1TB storage capacity. Laptop type will be selected based on the applications received and their intended use. 

Absolutely new HP240-480G8/EliteDesk/ProBook/Pavilion/x360Convert laptops with English and Ukrainian keyboard, ideal for everyday use, presented by HP Inc. Laptops are equipped with Core i3-i7 processor, 8-16 GB RAM and 256-1 TB of RAM. Depending on the type of notebook you need, we will select the type of notebook for your needs according to your intended use. 

Rules on the number of laptops that can be used:  

Rules on the number of laptops that may be requested: 

Rules on the number of laptops that may be submitted for tender: 

• Staff working with refugees and volunteers of the applicant organisation who have a registered employment or other contractual relationship with the applicant organisation. 
• Where justified, up to 3 additional laptops may be required for certain service functions.  
• For refugees, if:  

• children in public education,  
• young people in higher education,  
• people involved in adult learning,   
• and, where justified, persons who do not fall into one of these categories.  

In all cases, the use of a laptop must be indispensable for the above activities and must be justified when filling in the application form.  

• Laptops requested for staff members engaged in the work with refugees employed by the organization or in other contractual relationship with the organization: 
• In justified cases, a maximum of 3 additional laptops may be requested for ensuring certain services. 
• Laptops may be requested for refugees belonging to the following categories: 

• children participating in public education, 
• adults pursuing higher education studies, 

• persons in adult education, 
• and in justified cases, for persons not belonging to any of these categories. 

In any case, laptop use must be indispensable for the activity indicated above, and a justification must be provided for the request in the Application Form. 

• For workers who work with women and who are in an established employment or other contractual relationship with the applicant organisation and the organisation's volunteers: 
• In some cases, you can also request a maximum of 1,000 additional servicing functions. 3 laptops. 

• For women who: 

• children who participate in public education, 
• young people who have a high level of education, 
• individuals who participate in pre-school education, 
• and, in limited cases, persons who cannot be classified in one of these categories. 

In all cases, the condition is that the use of the laptop is necessary for the intended purpose, which must be stated when the application form is completed. 

Submission of the application:  

Application procedure: 

Submitting an application: 

Applications must be submitted electronically using the application form available at the following link:  

• https://forms.gle/9STCrk156tLN63E58   
• No additional documents need to be submitted with the completed electronic application. 
• Deadline for submission of applications 12 March 2023 23:59  

• The evaluation of the applications received and the announcement of the results are ongoing.  

Applications may only be submitted electronically via the online Application Form at:  

• https://forms.gle/9STCrk156tLN63E58   
• No additional documents need to be submitted along with the online Application Form. 
• Application deadline: 12 March, 2023, 23:59 

• Applications will be evaluated and results will be announced on a continuous basis. 

Applications may only be submitted electronically using the application form available on the website:  

• https://forms.gle/9STCrk156tLN63E58   
• No additional documents need to be submitted in addition to the electronic application 
• Deadline for submission of application - 12 March, 2023, 23:59 

• Evaluation and voting on the results of the applications received will take place continuously. 

Evaluation of applications:  

Evaluation: 

Evaluation of applications: 

The evaluation of the applications, the type and quantity of laptops awarded will be decided by a panel of judges, taking into account the general rules on conflicts of interest, on the basis of the following evaluation criteria: 

• Complete the application form in full,  
• Coherence of the information provided in the application form,  
• The complexity of the applicant organisation's services to support refugees. 

Applications will be evaluated and the type and number of laptops to be awarded will be determined by an Evaluation Committee with respect to the general rules on conflict of interest and based on the following evaluation criteria: 

• Submission of a fully completed Application Form, 
• Coherence of information provided in the Application Form, 
• Complexity of services provided for refugees. 

The Evaluation Committee shall decide on the evaluation of applications, type and number of vithranich of laptops, taking into account the general conflict of interest rules, based on the following evaluation criteria: 

• Forwarding of the application form, 
• The usefulness of the information provided on the application form, 
• The scope of services provided by the applicant organisation to support women. 

Preference will be given to applicants who: 

• work in close cooperation with relevant and participating bodies, organisations and individuals, 
• make additional commitments or provide additional services to the beneficiary persons, including but not limited to: 

• personal collection and delivery of the winning laptops from Budapest, 
• install the Windows operating system with the code provided by the donor, 
• install Office 365 software on laptops from your own resources, 

• teaching computer skills, 
• in the case of minor beneficiaries, the age filtering of laptops, 
• technical and software maintenance and servicing of laptops, 
• the provision of internet access for the use of laptops, 
• the use of a printer and scanner, if necessary, etc. 

Preference will be given to Applicants who: 

• work in close cooperation with the concerned and participating bodies, organisations and individuals, 
• make additional commitments, or provide additional services for the beneficiary persons, including but not limited to the following: 

• collecting the awarded laptops from Budapest in person, 
• installing Windows operating system on the laptops using the product key provided by the donor, 

• installing Office 365 software on the laptops from own resources, 
• teaching computer skills for users, 
• if the beneficiaries are children, installing age-restriction filters on the laptops, 
• technical and software maintenance and servicing of the laptops, 
• providing internet access for the laptops, 

• providing printer and scanner use, etc., if needed. 

The priority will be given to applicants who: 

• work in close cooperation with the relevant and designated authorities, bodies and individuals, 
• taken from on oneself  additional obligations and provide additional services to beneficiaries, including but not limited to the following: 

• special selection and delivery of winning laptops from Budapest, 

• install the Windows operating system with the code provided by the donor, 
• install Office 365 software on laptops at the cost of your own resources, 
• computer literacy training, 
• in the event of an unreliable power supply, the supply of notebooks with a low-voltage filter, 
• technical and software maintenance and servicing of laptops, 

• providing access to the Internet for the use of laptops, 
• ensuring the use of the printer and scanner when necessary. 

The panel may request further information from the organisations to help it reach its final decision. Its decision in the exercise of its discretion is final. We will not be able to consider any further requests regarding the number and type of laptops.   

The Evaluation Committee may request further information from the organizations before it makes its final decision. The committee's decision within its margin of discretion shall be final. Additional requests concerning the number and type of laptops will not be considered. 

The Review Committee may request additional information from the organisations in order to reach a final decision. Its discretionary decision is residual. We are unable to provide additional notes on the number and type of laptops. 

In the event of a successful application, the laptops will be delivered to:  

• After submitting the application, fill in and submit the electronically sent End User Data Sheet with the beneficiary's details and information on the use of the laptops; 
• The processing of the personal data of the beneficiaries is governed by the Privacy Notice; 

• The conclusion of a grant agreement and/or a contract of engagement between Partners and the successful applicant; 
• Conclusion and submission of scanned copies of grant contracts signed by the successful applicant and beneficiaries; 
• Signing of the handover protocol.   

Prerequisites to collecting the awarded laptops: 

• Filling in and electronically submitting the End User Data Sheet with the data of the beneficiaries and the information about the intended use of the laptops once the application has been submitted.  

• Protecting privacy of beneficiaries' data as specified in the Privacy Policy; 
• Signing a grant contract and/or agency contract between Partners Hungary and the successful Applicant; 
• Signing grant contracts between the successful Applicant and the beneficiary persons, and submitting scanned copies of these contracts; 
• Signing an itemized Acceptance Protocol. 

In case of a successful tender, the conditions for obtaining the laptops are: 

• After submitting your application, please fill in and send an electronic version of the End User Application Form with your beneficiary details and information on the use of laptops; 
• The processing of personal data of beneficiaries is foreseen in the Information on Data Management; 
• Establishment of a contract for support between Partners Hungary and the applicant-transferee; 
• Signing of the grant contract and/or agency agreement between the Partners of the Host Country and the successful applicant; 
• Signing of the act of acceptance of transfer 

For further questions, please contact the project team at the following e-mail address: laptoppalyazat@partnershungary.hu  

• János Orsós Project Manager,  
• Emese Erzsébet Nagy Project Coordinator and  
• Ádám Kovács IT staff member 

More information about the Partners Hungary Foundation: https://partnershungary.hu/hu_hu/  

PHA wishes you a successful application! 

If you have any further questions, please contact the Project Team via the following email address: laptoppalyazat@partnershungary.hu  

• János Orsós Project Manager,  

• Erzsébet Emese Nagy, Project Coordinator, and  
• Ádám Kovács, IT officer . 

Find out more about Partners Hungary Foundation at: https://partnershungary.hu/hu_hu/  

PHF wishes you success with your application! 

If you have any further questions, please contact the project team at the e-mail address below: laptoppalyazat@partnershungary.hu 

• Project Manager János Orsós,  
• project coordinator Emese Elisabeth Nagy ta  
• ІТ-Practitioner Ádám Kovács 

More information about Partners Hungary: https://partnershungary.hu/hu_hu/  

Bazhaemo have a successful application! 

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